You run the roof.We run the office.
Real bilingual teammates answer your calls, chase your supplements, and keep your books — so the only thing on your plate is the roof.
Contractors don't go back.
A true extension of your crew
There's a lot less stress off my shoulders. I don't feel like I'm outsourced to somebody else, they're hands-on and always there.
Erik PedersenOwnerProductivity you can feel fast
I'll be completely honest, it's a game changer for our business. It helps our productivity and we're acquiring more customers.
Victor VasquezCEO & FounderSystems that pay for themselves
I've been using Work Ninjas about two and a half years. They handled my CRM setup and do a great job on my roof measurements, instead of me wasting money on EagleView.
Tom WilliamsCEO & FounderBy the numbers
- $10Min supplements recovered for our clients
- 90%+of clients stay with us or refer another contractor
- 14dto fully integrate your Ninja team
You build roofs. Not paperwork.
Phones, follow-ups, supplements, invoicing, hiring — between storm season and back-to-back tear-offs, the office pile grows faster than any crew can keep up with. That's where the margin quietly leaks out. We catch it all.
Missed calls, lost jobs
Every call that hits voicemail is a homeowner dialing the next roofer. The lead is gone before you're off the ridge.
Money left on the table
Missed line items — soft metals, code upgrades, detach-and-reset — and unfiled supplements mean dollars you earned never make it onto the RCV check.
Paperwork piles up
Invoicing, AR/AP, depreciation releases, and daily reconciliations slide to nights and weekends — and the mistakes get expensive fast.
The owner does it all
You didn't start a roofing company to answer phones and chase invoices. Every interruption is a tear-off you're not running.
One team for the whole operation.
Trained on roofing and exterior work, not a generic script. Pick what you need today, add more as you grow.
Roofing Specialists
Every call answered live, on-brand, bilingual, even when the storm rush hits. Trained operators run your day-to-day — intake, scheduling, CRM updates — like they have been on your crew for years. No voicemail, no missed intake, no scramble when volume spikes.
Lead Management
Every call answered, every lead followed up fast, inspections booked the same day. No lead goes cold while you are on a roof — and it all lands clean in your CRM, tagged and ready for your sales team to close.
Supplements & Xactimate
We work the adjusters, document the damage accurately, and push your supplements to approval — recovering money most contractors leave sitting on the table. Xactimate estimates written by specialists who know the codes adjusters push back on.
| Client | Current | 31–60 | 61–90+ |
|---|---|---|---|
| Summit Roofing Co. | $4,120 | $0 | $0 |
| Coastal Exteriors | $2,860 | $310 | $0 |
| Ridgeline Construction | $5,940 | $0 | $0 |
Bookkeeping
Clean books, clear cash flow, and reports that are ready when you need them — invoicing, AR/AP, and reconciliation, not scrambled together at tax time. Built around the roofing job cycle, not a generic chart of accounts.
Measurements & Takeoffs
Accurate roof measurements and material takeoffs with fast turnaround, so your reps quote on site instead of waiting on the office to get back to them. Delivered in your format, ready to hand a crew or a supplier.
NinjaRecruit
Sourcing and screening the sales reps and office staff you need, so you hire proven talent instead of gambling on resumes and burning another quarter. We screen for roofing fit before a candidate ever reaches your calendar.
- 4,208 records migrated
- 0 records lost
- Field mapping verified
- Pipeline stages reviewed
CRM Migration
Move to AccuLynx, JobNimbus, or your CRM of choice without losing a single record — set up, mapped, and live with zero downtime for your team. Every custom field and pipeline stage reviewed before go-live, not after.
Whatever your operation looks like, we fit it.
For storm restoration teams
When a hailstorm hits, your phone rings hundreds of times in a week. Voicemail loses every one of those jobs to the next crew on the block.
Never miss a storm callFor retail roofing companies
Steady, not spiky — your pipeline lives or dies on consistent follow-up and a marketing engine that keeps the phone ringing between seasons.
Keep your pipeline fullFor multi-location operators
Different offices, different habits, different spreadsheets. Keeping every location on the same CRM and the same numbers is its own full-time job.
Standardize every officeFor owner-operators
You're the estimator, the closer, the bookkeeper, and the one on the roof. Every hour spent on paperwork is an hour you're not selling or building.
Get your time back
For those who build more than roofs.
We ran a roofing business before we ran the back office for one. We know storm season, the supplement grind, and what a missed call costs — so we built the team we wished we had: trained, bilingual, and ready to run the office while you lead the crews.
- Built by roofers, not a generic call center
- Same time zones, English and Spanish on every call
- Inside your CRM and your day-to-day in about two weeks
Right now at Work Ninjas.
A real slice of a real shift — calls landing, paperwork moving, money recovered. This is what running your back office actually looks like.
Landing right now
Being worked
Closed out
Up and running in two weeks.
No new software to learn. No long contracts. We adapt to how you already run, then slot in.
Discovery call
Tell us which parts of the back office hurt most. Share any scripts or SOPs.
We build your playbook
We document your workflows and connect your phone, CRM, and tools.
Your Ninjas go live
A trained, bilingual team starts running your front and back office.
You scale with ease
Booked jobs, clean books, and recovered supplements flow in. Add services anytime.
Clients on camera.
Hear it straight from the roofing companies who handed us their phones, their supplements, and their books.
"There’s a lot less stress off my shoulders. They’re hands-on and always there."
"It’s a game changer for our business. It helps our productivity."
His client story, in his own words.
A look at how the team runs day to day.
The people and the story behind the name.
Answers, before
you ask.
Still weighing it up? These are the questions roofing owners ask us most.
Book a free consultationHow fast can a Ninja team start?
Do I have to switch the tools I already use?
Are these generic virtual assistants?
Can I start with just one service?
What does it cost?
The office behind your office
Hand off the chaos.
Lead like a pro.
Book a demo now, or talk to us about a plan built around your operation. Setup takes two weeks — the storm-season chaos shrinks today.